TO: Deans, Directors, Department Chairs and Administrative Officers

DATE: September 28, 2026

RE: Obligation of Confidentiality in the Personnel Process

Dear Colleagues:

We will be sending the Fall Quarter annual memorandum to UCLA faculty regarding Confidentiality in the Personnel Process. In advance of this message, we are sending a notification to you as academic administrators and ask that you distribute it to your standing and ad hoc academic personnel committees to reinforce the obligation of confidentiality of their deliberations throughout the peer review process. We also want to take this opportunity to ask that you remind staff involved in these matters that they should also maintain confidentiality.

You may find a copy of the 2026-27 Confidentiality Memo posted on the Academic Affairs & Personnel Office’s website.

Sincerely,

Michael S. Levine                                                                       Tim Groeling
Vice Chancellor                                                                             Chair
Academic Affairs & Personnel                                                       Academic Senate