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UC Systemwide Outside Activity Tracking System (OATS)

UCLA Office of the Vice Chancellor for Academic Personnel


DATE:    January 26, 2018


Dear Colleagues,


I am pleased to announce the development of a new UC Systemwide Outside Activity Tracking System (OATS), an online portal for tracking outside professional activities.  OATS allows faculty and administrators to comply with the University of California, Office of the President (UCOP) Conflict of Commitment policies: APM 025, APM 240, APM 246, and APM 671. Already in use at the David Geffen School of Medicine at UCLA, the OATS system will be expanded and enhanced to meet the needs of the following UC Campuses: Berkeley, Davis, Irvine, Los Angeles, Santa Barbara, Santa Cruz, and San Francisco.

The development and implementation of the OATS project will be managed through the oversight and guidance of two committees. First, each participating pilot campus is represented on an OATS Governance Board. Second, an OATS Working Group of subject matter experts will guide technical and campus-specific requirements for the software development team. I serve as the Governance Board’s Chair. Also serving on the Board from our campus is Erika Chau – Executive Director of the Academic Personnel Office.  Stephanie Shaw – DGSOM Director of Academic Affairs, serves on the Working Group. The software development and implementation team is the UCLA DGSOM Digital Technology (DGIT) office. Leadership from DGSOM DGIT is represented on the Governance Board by Benjamin Nathan – DGSOM Chief Information Officer, and Sherly Mossesian – DGIT Chief Administrative Officer on the Working Group.

Rollout of the UC OATS initiative will begin September 2018 and continue through September 2019. Read more about the mission, governance model, and timeline for the OATS initiative, and find answers to frequently asked questions on the UC OATS website

We look forward to your feedback and collaboration to make this tool useful and effective for everyone involved. Our office will continue to share timely updates on the project’s progress. Thank you in advance for your efforts and cooperation.




Michael S. Levine

Vice Chancellor, Academic Personnel