Payroll Processing for Summer Salary

Attachment III

Summer salary is paid on the Monthly pay cycle and is included with the faculty member's regular salary. The pay schedule code to be used should be “MO” and the time code should be “Z.” The time code of “Z” will allow positive time reporting of summer ninths on the Time Input Roster.

Time Input Rosters are available for online entry of time for approximately 10 days during the month. The Schedule for Updating the PPS online (available on the Payroll website at www.finance.ucla.edu/payroll) provides the dates that are applicable for each month. If an appointee’s summer salary distribution does not appear on the Time Input Roster, then EDB must be updated with the correct ACA or ACR appointment and distribution. If EDB is updated on or prior to the “Last Day to Update EDB and Have the Change Appear on the Roster,” the time for the summer ninth distribution may be entered on the roster the next day. Refer to the PTR User Guide, Section C2.0 for instructions on entering time on the Roster.

If the appointment is added to EDB after the “Last Day to Update EDB and Have the Change Appear on the Roster” but prior to the pay compute for the current monthly payday, process an EDAP transaction for the ACA or ACR payment and schedule it for the current monthly payday. If the appointment is added to EDB after the Pay Compute for the current monthly payday, process an EDAP transaction for the ACA or ACR payment and schedule it for a future payday. Refer to the PTR User Guide, Section D, page D1.0 for general instructions on processing EDAT transactions and page D2.0 for specific instruction on processing EDAP transactions.

 

 

Any questions, please contact May Nishiyama at x68004