Academic Affairs and Personnel

1. Definition of the Visiting Professional Research Series
2. Characteristics of Series
   1. Ranks and Steps
   2. Term of Service
   3. Service Requirements
   4. Tenure
   5. Limit on Service
   6. Limit on Funding
   7. Senate Membership
3. Compensation
   1. General
   2. Off-Scale Salary Limitations
   3. Above-Scale Salary Limitations
4. Employment
   1. Recruitment
   2. Criteria
   3. Categories of Personnel Actions
   4. Effective Dates of Personnel Actions
   5. Senate Review
   6. Approval Authority
   7. General Restrictions
5. Advancement: Merits & Promotions
6. Fourth-Year Appraisal of a Visiting Assistant Researcher
7. Eight-Year Limit Review of a Visiting Assistant Researcher
8. Non-Renewal of Appointment of a Visiting Assistant Researcher as a result of a Personnel Review
9. Preliminary Assessment of Non-Renewal of a Visiting Assistant Researcher
10. Reconsideration of Terminal Appointment of a Visiting Assistant Researcher
11. Non-Renewal of a Term Appointment for Budgetary Reasons, Programmatic Changes, or Lack of Work
12. Termination of an Appointment
13. Five-Year Review for Visiting Associate Researcher and Visiting Researcher

I. Definition of the Visiting Professional Research Series

The Visiting prefix is used to designate one who (a) either has held, or is on leave or retired from, a relevant position in an academic institution; or (b) whose research, creative activities, or professional achievement make a Visiting appointment appropriate.

When a title with the Visiting prefix is assigned to a faculty member on leave or retired from another educational institution, the title will usually be the same as the individual's title at the home institution, with exceptions when connotations differ (e.g., Reader or Tutor in a British University) — Academic Personnel Manual Section 230 (pdf).

II. Characteristics of Series

A. Ranks and Steps

B. Term of Service

When extending an offer to individuals in this series, it is necessary for the Dean or Chair to include the following statement in any correspondence regarding their offer of an appointment or renewal of appointment:

"This appointment is for a specific term, with an ending date as herein set forth, and is not for a longer period unless written express notification is so given to the appointee. In the absence of such express notification, the appointment ipso facto terminates on the specified ending date."

C. Service Requirements

Service requirements are not applicable to the Visiting Professional Research series.

D. Tenure

Tenure or Security of Employment is not granted in association with appointment to this series.

E. Limit on Service

F. Limit on Funding

Each source which provides compensation for service rendered in this series must permit research. Utilization of departmental provisions (except when specifically assigned to the Professional Research series) and of departmental General Assistance funding for appointment of Visiting Research personnel requires advance approval of the Chancellor.

G. Senate Membership

Appointment to this series does not confer membership in the Academic Senate.

III. Compensation

A. General

Individuals appointed to this series are appointed on an eleven-month pay basis and are compensated on a negotiated basis at any rate falling on the Academic Standard Table of Pay Rates. Determination of rate tends to take into account the special expenses incurred in a short-term appointment. The rate paid under the Visiting title should not, therefore, be regarded as necessarily appropriate in the event appointment to the Professional Research or other academic series is subsequently offered. Salary rates for Visiting appointees are not subject to range adjustment.

B. Off-Scale Salary Limitations

Off-Scale salaries are not applicable to the Visiting Professional Research series.

C. Above-Scale Salary Limitations

Above-Scale salaries are not applicable to the Visiting Professional Research series.

IV. Employment

A. Recruitment

Please see Appendix 22, "Summary of Recruitment Policy" and Appendix 23, "Faculty Search Guidelines" regarding search requirements and required documentation.

B. Criteria

The criteria for evaluation of a candidate for appointment with a Visiting title shall be the same as for the corresponding regular title, but with reasonable flexibility in application of those criteria because the appointment is temporary. The same flexibility shall be applied when the appointee is not on leave or retired from another educational institution.

C. Categories of Personnel Actions

Employment encompasses the following types of personnel actions:

1. Appointment
   Initial employment in the series or intercampus transfer. No dossier is required.
2. Re-employment
   Appointment in the same series after a previous separation. No dossier is required.
3. Renewal of Appointment/Reappointment
   Subsequent appointment in this series under the condition that there has not been a previous separation. No dossier is required.
4. Change in Series
   Not applicable to the Visiting Professional Research series. Any subsequent appointment to another series is subject to the review and search requirements applicable to that series. See Appendix 26 for further information.
5. Change of Department
   Change of departments are not applicable to the Visiting Professional Research series.
6. Joint Appointment
   Joint appointments are not applicable to the Visiting Professional Research series.
7. Temporary Appointments
   Temporary appointments are not applicable to the Visiting Professional Research series.
8. Extra-Departmental Affiliations
   Extra-departmental affiliations are not applicable to the Visiting Professional Research series.
9. Post-Retirement Appointment
   Post-retirement appointments are not applicable to the Visiting Professional Research series.

Note: Determination of the Recommending Officer is as follows:

D. Effective Dates of Personnel Actions

Appointment to the Professional Research Series are made on a Fiscal Year basis. The effective date of an appointment is the first day on which payment begins.

E. Senate Review

Senate reviews are not applicable to the Visiting Professional Research series.

F. Approval Authority

Authority to approve or deny recommendations rests at the indicated administrative levels.

For Fiscal Year appointees, employment actions approved by the Dean more than 6 months after the effective date of the appointment requires Chancellor's approval for the retroactivity.

Appointment, Re-employment and Renewal of Appointment/Reappointment

Dentistry, Law and Nursing

Arts and Architecture, Education and Information Studies, Engineering and Applied Science, Letters and Science, Management, Medicine, Music, Public Health, Public Policy and Social Research, and Theater, Film & Television

2. Change of Department

Dentistry, Law and Nursing

Arts and Architecture, Education and Information Studies, Engineering and Applied Science, Letters and Science, Management, Medicine, Music, Public Health, Public Policy and Social Research, and Theater, Film & Television

G. General Restrictions

The following restrictions govern all employment:

1. any action involving employment of near relatives (see Appendix 22, "Summary of Recruitment Policy") requires approval of the Chancellor;
2. compliance with recruitment and search requirements; and
3. any exception to policy governing the series requires advance approval of the Chancellor.

V. Advancement: Merits & Promotions

Merits and promotions are not applicable to the Visiting Professional Research series.

VI. Fourth-Year Appraisal of a Visiting Assistant Researcher

Fourth-Year Appraisals are not applicable to the Visiting Professional Research series.

VII. Eight-Year Limit Review of a Visiting Assistant Researcher

Eight-Year Limit Reviews are not applicable to the Visiting Professional Research series.

VIII. Non-Renewal of Appointment of a Visiting Assistant Researcher as a result of a Personnel Review

Non-renewal of appointments is not applicable to the Visiting Professional Research series.

IX. Preliminary Assessment of Non-Renewal of a Visiting Assistant Researcher

Preliminary Assessments are not applicable to the Visiting Professional Research series.

X. Reconsideration of Terminal Appointment of a Visiting Assistant Researcher

Reconsideration of terminal appointments is not applicable to the Visiting Professional Research series.

XI. Non-Renewal of a Term Appointment for Budgetary Reasons, Programmatic Changes, or Lack of Work

Policies regarding layoffs or involuntary reduction in time due to lack of work, lack of funds, or programmatic change are contained in Appendix 33, "Policy Governing Layoff of Non-Senate Academic Appointees."

XII. Termination of an Appointment

All appointments to this series are self-ending.

Policies regarding dismissal prior to an ending date are contained in Appendix 34, "Non-Senate Academic Appointees Corrective Action and Dismissal."

XIII. Five-Year Review for Visiting Associate Researcher and Visiting Researcher

Five-Year Reviews are not applicable to the Visiting Professional Research series.

 

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Revised 8/29/18

 

Web page updated 8/29/18