Academic Affairs and Personnel

A change in series action is generally initiated at the department level. It may also be the result of a recommendation made during a merit, appraisal or promotional review. A change in series recommendation usually occurs when an individual’s participation in teaching, research, and service has shifted from the original appointment criteria.

Unlike that of an appointment action, individuals being proposed for a change in series have already clearly demonstrated the qualification of appointment to the series in which their appointment currently resides. A change in series, or transfer, in these cases may result in better alignment of the individual to the appropriate series.

Each series has varying criteria for appointment and advancement with regard to teaching, research, and service; with the highest standard and balance for all three being required for individuals in the Regular and In-Residence series. Thus, individuals being originally appointed to and serving in either the Regular series or the In-Residence series can generally qualify with respect to these three elements of their qualifications for positions in all of the other series, since the rigors, effort and balance will vary on a different level depending on the series. However, there may be other elements required in the new series that warrant careful scrutiny – e.g. a regular series faculty member who has not engaged in Clinical work and is being proposed for transfer to a Clinical Series.

Individuals holding appointments in the Clinical X, Health Sciences Clinical Professor, Adjunct and Professional Research series who are proposed for appointment in either the Regular or In-Residence series, must have evidence beyond their current established record in order to clearly demonstrate the requisite attainments in teaching, research, and service. Actions of this type must have the equivalent dossier content of an appointment and include the solicitation of extramural letters.

I. Definitions

A. Appointment

Initial employment in the series or permanent intercampus transfer. Review and submission of a dossier are required for appointment.

B. Re-employment

Appointment in the same series after a previous separation. Review and submission of a dossier are required.

C. Change in Series

Transfer to or from another academic series. Review and submission of dossier are required.

II. Recruitment & Search

Actions indicated below as "appointments" require a search appropriate to the nature of the position, except that appointment to the Regular Series requires a full search. See Appendix 22 and 23 for Search and Recruitment Guidelines.

Change in series actions do not require searches, since the intent of the action is to better define a more appropriate series for the individual. It is assumed in these cases, that the original appointment was at least equivalent or more extensive in character and scope to that which would have been required had the newly proposed position undergone a search.

Proposed change in series actions that may create a near relative situation must be pre-approved prior to the initiation of the action. See Appendix 21 for the policy addressing the Employment of Near Relatives.

III. Appointment vs. Change in Series

The following chart identifies whether a proposed action should be considered as either an appointment or as a change in series. See Summary of Procedures for dossier content.

A. Regular Series

B. In-Residence Series

C. Clinical X Series

D. Health Sciences Clinical Professor Series

E. Adjunct Series

Revised 10/13/99

Web page updated 06/15/2020