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Appendix 21: Employment of Near Relative

I. Policy

The employment of near relatives in the same department is only permitted when such employment has been requested in writing and authorized in advanced by the Chancellor.


II. Applicability

Near relatives include an appointee's child (including the child of a domestic partner (same sex or opposite sex)), parent, spouse, domestic partner, sibling, brother-in-law, sister-in-law, mother-in-law, father-in-law, son-in-law, daughter-in-law, and step relatives in the same relationship.

Concurrent employment may arise under the following circumstances:

  1. two employees already holding positions in the same department subsequently become near relatives;
  2. simultaneous appointment of near relatives in the same department is recommended; or
  3. appointment of one who is the near relative of an individual already employed in the same department is recommended.


III. Recruitment

In searching for qualified candidates for a new or vacant position in a department, those persons responsible for recruitment shall not disqualify a candidate by reason of near relationship to an appointee already in the department or by reason of near relationship when simultaneous appointment of near relatives in the same department is recommended. When the recommended appointment involves such near relationship, this fact shall be noted in the recommendation, and an analysis of the possible conflict of interest or other disadvantage in the situation shall be forwarded through normal channels with the recommendation in sufficient time to permit complete review of the case before the proposed effective date.


IV. Participation in the Review Process

Faculty shall not participate in the processes of review and decision-making on any matter concerning appointment, merit increase, promotion, salary, retention, or termination of a near relative.


V. Other Interaction and Supervision

Faculty shall not participate in any processes that affect the welfare of a near relative in terms of resource allocation. This also includes faculty who have near relatives in staff positions.


VI. Reporting Requirements

In order to comply with Section IV for reviews that take place subsequent to that of the department’s, Deans offices shall report to the Academic Affairs and Personnel Office by October 1st of each year, all individuals having near relatives employed in other academic positions whether or not these individuals are employed in the same department/unit.



Revised 10/13/99

Web page updated 3/15/12