Academic Affairs and Personnel

Select the action codes that identify the activity or change of information that is occurring at the appointment level. Since this is Additional Employment, enter the action code "13 - ADDITIONAL EMPLOYMENT."  

This field will be populated with the next available appointment number.

Enter the code "5." The Type code for all Academic Appointments is "5."

Basis

Paid Over

Title/Title Code

Enter the four digit title code. Use only those title codes that represent summer employment.

EXAMPLE:
  
Assistant Professor/Assistant Research - 3225

Associate Professor/Associate Research - 3215

Professor/Research - 3205

Begin Date

Enter the effective date the summer salary appointment will begin. Summer salary generally begins on the first workday after the service ends for the Spring quarter.

End Date

This is the last full day that pay or funding is active. Summer salary appointments generally end on the last workday before the service for the Fall Quarter begins.

Grade

Do not enter any data in this field.

% Full Time

Enter the percentage of time expected to be worked in the appointment.

Fixed/Variable

Enter an "F" if the appointment is fixed, and a "V" if time worked will vary. If funding/salary is from Sub 0 funds, only an "F" should be used. For salary using Sub 2, 5, or 7, an "F" or "V" is acceptable.

Rate Code

Enter "A". This is the code that identifies whether the amount indicated in the Annual/Hourly Rate field is to be paid monthly.

Schedule

This identifies the frequency of when pay is to be issued. Enter "MO" for monthly. An appointee can have only one pay schedule.

Time

Enter "Z" if salary is from Sub 2, 5 or 7. When "Z" is used, time will have to be entered online for positive time reporting in
order for the salary to be issued.

Leave

Enter "N." Leave is not accrued based on summer research.

*ADD DISTRIBUTION

Select the appropriate appointment number to add the distribution line.

FAU

Enter "4" in the "LOC" field which represents the UC campus location, Los Angeles. Enter the six digit department account number.   Enter the two digit alpha/numeric cost center code if applicable. Enter the five digit fund number. Enter the code that has been set up to track a specific project. Enter the Sub account number. This will either be 0, 2, 5 or 7 for academic appointments reflecting summer research.

Dist %

Enter the % of time the faculty member will be paid from the funding. 

Enter the date summer salary will begin. Summer salary generally begins on the first workday after the service for the Spring quarter ends.

This is the last full day that pay or funding is active. Summer salary appointments generally end on the last workday before the service for the Fall quarter begins.

Step

This field indicates the salary level within the rank. The step should agree with the faculty member's regular appointment.

All Academic Year rates (Regular, In-Residence, Acting, Visiting and Adjunct) are calculated by dividing the annual rate by 9 for the monthly rate.  Lecturers and Demonstration Teachers who change to the Professional Research Series should use the Published Scale rates for the Research Series. All Fiscal Year Professorial rates are calculated by dividing the annual rate by 12 for the monthly rate. All faculty who are paid as Deans in the Senior Management Group titles for the current academic year are calculated by dividing the annual rate by 12 for the monthly rate.

DOS

This is the Description of Service Code. The most commonly used DOS codes for summer research are:
 
ACA - Additional Compensation Administrative
ACR - Additional Compensation Research
AFR - 1/12th vacation research.

Prequisite

Do not enter any data in this field.

Work Study Program

Do not enter any data in this field.

Off/Above-Scale

An "O" identifies that the salary rate is Off-Scale. An "A" identifies that the salary rate is Above-Scale. If the faculty member's regular appointment is Off-Scale or Above-Scale, indicate an "O" or "A" accordingly.