Revised APM 290, 510, Section IV (600 Series); Salary Administration

F I N A L I Z E D   P O L I C Y

 

July 16, 2015

DEANS, DEPARTMENT CHAIRS, and DIRECTORS

Re: Revised APM 290, 510, Section IV (600 Series); Salary Administration

The Office of the President has revised and issued the following Academic Personnel policies concerning Salary Administration, effective July 1, 2014:

  • APM 290, Regents’ Professors and Regents’ Lecturers
  • APM 510, Intercampus Transfer
  • Section IV (APM 600 Series), Salary Administration

Simultaneous revision to the 20 policies in Sections 290, 510, and Section IV was prompted in part by the UC Path initiative so that procedural information contained within the policies is up-to-date, clear, and consistent from policy to policy.

Summary of Policy Revisions

APM 290, Regents’ Professors and Regents’ Lecturers.  APM 640, Regents’ Professors and Regents’ Lecturers, Compensation is merged into new section APM 290-18, Compensation. New language conforms to Regents Action Item 506 (November 1988), which sets the maximum compensation rate for Regents’ Professors and Regents’ Lecturers to correspond with the salary rate for the highest step on the appropriate professorial salary scale. Additionally, new language confirms that compensation is established by agreement and may take the form of salary or honorarium.

APM 510, Intercampus Transfer.  Revisions make explicit that the policy applies only to Senate faculty titles. New language confirms that while the policy does not apply to faculty administrator appointments, the policy does apply to a faculty administrator’s underlying Senate faculty appointment.  Language limiting start-up package costs is revised to allow the Provost and Executive Vice President for Academic Affairs to adjust the maximum amounts from time-to-time, rather than listing specific amounts which may become outdated. The salary limits for intercampus faculty transfers stated in APM 510-18-c remain in place.

APM 600, General. APM 600-8 is amended to include Off-Scale increases as a type of salary increase. To standardize payments for all Fiscal Year faculty across all 10 campuses and to account for vacation accrual, additional compensation for Fiscal Year appointments made after July 1, 2014 will be calculated at a one-twelfth rate. Additional compensation for appointments made prior to July 1, 2014 is grandfathered at the one-eleventh rate subject to a corresponding deduction of accrued vacation days. Additionally, revised language clarifies the salary conversion rates for faculty moving from appointments based on an Academic Year to a Fiscal Year and for those moving from a Fiscal Year to an Academic Year. APM 660, - 665, and -690 are consolidated into the body of the policy. 

APM 610, Salary Increases.  APM 615 is consolidated into new APM 610-9, Merit and Promotion Increases. New language is added to calculate service for semester campuses to complement language providing guidance for quarter campuses.

APM 620, Off-Scale Salaries for Appointments and Advancement.  Revisions clarify that all academic appointees, with the exception of students and appointees subject to collective bargaining agreements, are eligible for Off-Scale Salaries. Limitations that Off-Scale salaries are $100 less than the published salary for the equivalent step in the next rank are removed.

APM 633, Administrative Stipends: Academic Appointees.  APM 633 is revised to align with UC Path agreements. The title of the policy is updated to reflect that the policy pertains to stipends awarded specifically for additional administrative duties.

APM 650, Technical Assistance Projects.  Revisions define foreign service and In-Residence (within the U.S.) service and clarify rate of pay and pay components. The definition of hardship in APM 650-18-b(2) is updated in accordance with the Department of State Standardized Regulations (DSSR). New language allows appointments to be made for an unspecified term or to extend beyond one year.

APM 661, Additional Compensation: Summer Session Teaching.  Language is added to cover various types of appointments and appointees eligible for Summer Session teaching and to clarify that full-time Health Sciences Compensation Plan faculty are ineligible to receive additional compensation for Summer Session teaching. Revisions allow campus flexibility to determine formulas for calculating summer session pay.

APM 662, Additional Compensation: Additional Teaching.  Current APM 662, Appendices B-1 and B-2 are expanded to describe the types of additional teaching activities and the conditions under which faculty may earn additional compensation for teaching beyond a full-time work load. Additional compensation for appointments made prior to July 1, 2014 is grandfathered at the one-eleventh rate subject to a corresponding deduction of accrued vacation days. New language provides general guidance for determining time spent teaching fully online courses within the context of additional compensation for additional teaching.

APM 663, Additional Compensation: University Extension.  Revised language consolidates UNEX-related language in APM 662, Appendices A-1, A-2, A-3, B-2 (in part), B-3, and B-4 into APM 663. The term, “Correspondence Courses” is removed from the policy title, since the policy applies to all University Extension teaching.

APM 664, Additional Compensation: Services as Faculty Consultant.  Language clarifies that the scope of the policy covers faculty, as defined in APM 110-4(15), who are consulting for UC or the Lawrence Berkeley National Laboratory. Additionally, revisions clarify that the daily rate of pay is calculated based on the total salary (salary plus Off-Scale for General Campus faculty and total negotiated salary for Health Sciences Compensation Plan faculty).

APM 666, Additional Compensation: Honoraria. The policy is reformatted and the title is changed from “Additional Compensation/Lectures and Similar Services.” New language defines the term “honoraria” and the conditions for payment.  Language formalizes current campus practice and adds flexibility to allow the Chancellor to make exceptions.

APM 667, Additional Compensation: Extramurally Funded-Research.  New language restricts additional compensation derived from extramural agency funding. Maximum salary caps must be observed and state funds may not be used to pay salary gaps.

APM 680, Salary Calculations for Faculty with Appointments at Lawrence Berkeley National  Laboratory.  The title and policy is revised to reflect that the policy applies to faculty with any type of appointment at Lawrence Berkeley National Laboratory, not only permanent transfers.  Revised language clarifies the salary conversion formula used to convert Academic Year to Fiscal Year salaries.

The revised policies are available online at:

APM 290, Regents’ Professors and Regents’ Lecturers

http://www.ucop.edu/academic-personnel-programs/_files/apm/apm-290.pdf

APM 510, Intercampus Transfer

http://www.ucop.edu/academic-personnel-programs/_files/apm/apm-510.pdf

APM 600, General

http://www.ucop.edu/academic-personnel-programs/_files/apm/apm-600.pdf

APM 610, Salary Increases

http://www.ucop.edu/academic-personnel-programs/_files/apm/apm-610.pdf

APM 620, Off-Scale Salaries for Appointments and Advancement

http://www.ucop.edu/academic-personnel-programs/_files/apm/apm-600.pdf

APM 633, Administrative Stipends: Academic Appointees

http://www.ucop.edu/academic-personnel-programs/_files/apm/apm-633.pdf

APM 650, Technical Assistance Projects

http://www.ucop.edu/academic-personnel-programs/_files/apm/apm-650.pdf

APM 661, Additional Compensation: Summer Session Teaching

http://www.ucop.edu/academic-personnel-programs/_files/apm/apm-661.pdf

APM 662, Additional Compensation: Additional Teaching

http://www.ucop.edu/academic-personnel-programs/_files/apm/apm-662.pdf

APM 663, Additional Compensation: University Extension

http://www.ucop.edu/academic-personnel-programs/_files/apm/apm-663.pdf

APM 664, Additional Compensation: Services as Faculty Consultant

http://www.ucop.edu/academic-personnel-programs/_files/apm/apm-664.pdf

APM 666, Additional Compensation: Honoraria

http://www.ucop.edu/academic-personnel-programs/_files/apm/apm-666.pdf

APM 667, Additional Compensation: Extramurally Funded-Research

http://www.ucop.edu/academic-personnel-programs/_files/apm/apm-667.pdf

APM 680, Salary Calculations for Faculty with Appointments at Lawrence Berkeley National Laboratory

http://www.ucop.edu/academic-personnel-programs/_files/apm/apm-680.pdf

 

 

 

In an effort to consolidate policy, the following six APM sections are removed and incorporated into other APM Sections:

APM 615, Salary Increases/Merit is incorporated into new section APM 610-9, Salary Increases, General Scale, Merit and Promotion Increases.

APM 632, Stipends/ Assignments of FTE for Split Appointments with Stipends is incorporated into APM 633, Stipends/Academic Appointees.

APM 640, Regents’ Professors and Regents’ Lecturers, Compensation is incorporated into APM 290, Regents’ Professors and Regents’ Lecturers.

APM 660, Additional Compensation/General is incorporated into APM 600, General.

APM 665, Additional Compensation/Reading Manuscripts is incorporated into APM 600-14-b, General, Additional Compensation.

APM 690, Academic Salary Scales is incorporated into APM 600, General.

 

Sincerely,

Carole Goldberg
Vice Chancellor, Academic Personnel
Jonathan D. Varat Distinguished Professor of Law