Summary 3: Guide to Bibliography Preparation and Publication Submission Requirements

I. Bibliography Submission

Complete Bibliographies indicating prior submissions. If possible, the candidate’s complete bibliography should be included. Items relevant to the proposed action should be bracketed in the margin of the list. If a current published item was listed in an earlier submission as "in preparation" or "in press," it should be so indicated. Minimum submissions are as follows:

 

Assistant Professor Actions

Bibliography

Publications

Appointment

Complete

As requested by Chair or Dean

Merit Increase or Renewal of Appointment

Cumulative since Appointment

As requested by Chair or Dean

Fourth-Year Appraisal

Cumulative since Appointment

Submit all publications

Promotion, Eight-Year Limit Review, Non-Renewal of Appointment

Cumulative since Appointment

Submit all publications

 

 

Associate Professor & Professor Actions

Bibliography

Publications

Appointment to Associate Professor rank or above

Complete

Copies of all publications

Merit Increase to Associate Professor II & III, Professor II, III, IV, V, VII, VIII & IX

Since last review

As requested by Chair or Dean. If action requires CAP review, submit publications since last review.

Merit Increase to Professor VI and Above-Scale

Entire Career

Submit publications that provide evidence of great/highest distinction

 

 

Associate Professor & Professor Actions

Bibliography

Publications

Further Advancement in
Above-Scale status

Since initial Advancement to Above-Scale salary

Submit publications that provide evidence of merit and distinction

Promotion to Professor I

Since last Advancement in rank

Submit publications since last advancement in rank

 

 

II. How to Complete a Bibliography

A. Categorized Bibliographies

Entries should be identified by categories, such as: Books, Monographs, Published Research Papers, Published Articles, Abstracts, and Book Reviews. Since categories will vary among the disciplines, departments may wish to adopt their own categories. The Council on Academic Personnel prefers bibliographic items by category. See examples below:

 


Smith, R.

Smith, R., Jones, H., and Jackson, K., "A Study of the Perodian Process," J. Chem. Phys., 14:325-30 (1984) (RESEARCH PAPER)

 


Smith, R.

RESEARCH PAPERS

Smith, R., Jones, H., and Jackson, K., "A Study of the Perodian Process," J. Chem. Phys., 14:325-30 (1984)

BOOKS
..........................
..........................

B. Page Numbers

Both first and last page should be cited.

C. Edited Works

In instances where editors contribute various writings such as introductions, summaries, chapters, etc., to the works they edit, a description is requested of such writings, page numbers should be included, as part of the citation of each edited work.

D. Joint Authorship

The authors’ names as they appear on the publications are requested.

Note: All publications added since last review should be bracketed in the left margin.

 

 


Revised 10/13/99

 

Web page updated 04/22/2010