Academic Affairs and Personnel

1. Definition of Acting Professor Series
2. Characteristics of Series
   1. Ranks and Steps
   2. Term of Service
   3. Service Requirements
   4. Tenure
   5. Limit on Service
   6. Limit on Funding from 19900 Funds
   7. Senate Membership
3. Compensation
   1. General
   2. Off-Scale Salary Limitations
   3. Above-Scale Salary Limitations
4. Employment
   1. Recruitment
   2. Criteria
   3. Categories of Personnel Actions
   4. Effective Dates of Personnel Actions
   5. Senate Review
   6. Approval Authority
   7. General Restrictions
5. Advancement: Merits & Promotions
6. Fourth-Year Appraisal of an Acting Assistant Professor
7. Eight-Year Limit Review of an Acting Assistant Professor
8. Non-Renewal of Appointment of an Acting Associate Professor or Acting Professor as a result of a Personnel Review
   1. Senate Review
   2. Approval Authority
9. Preliminary Assessment of Non-Renewal of an Acting Assistant Professor
10. Reconsideration of Terminal Appointment of an Acting Assistant Professor
11. Non-Renewal of a Term Appointment for Budgetary Reasons, Programmatic Changes, or Lack of Work
12. Termination of an Appointment
13. Five-Year Reviews

I. Definition of Acting Professor Series

The 'Acting' prefix signifies a conditional status of the appointment, as well as the privilege and responsibility of conducting research and applies to a person under consideration for regular appointment — Academic Personnel Manual Section 235 (pdf).

In addition UCLA uses the 'Acting' prefix for (a) appointments of Acting Assistant Professors with automatic transfer to Assistant Professor upon completion of the Ph.D.; or (b) non-tenure ladder appointments at tenure level ranks.

The title Acting Professor in the School of Law is the entry-level ladder rank title. An Acting Professor in the School of Law is governed by all academic personnel policies applicable to Assistant Professors.

II. Characteristics of Series

A. Ranks and Steps

B. Term of Service

All initial and subsequent appointments at any rank (hereinafter referred to collectively as an appointment) must have a specified ending date. The maximum term of an appointment is:

When extending an offer to individuals in this series, it is necessary for the Dean or Chair to include the following statement in any correspondence regarding their offer of an appointment or renewal of appointment:

"This appointment is for a specified term with an ending date as herein set forth, and is not for a longer period unless express written notification is so given to the appointee. In the absence of such express notification, the appointment ipso facto terminates on the specified ending date."

When a department appoints a degree candidate from another institution, it may propose appointment to the appropriate step of the Acting Assistant Professorship with the explicit understanding that the individual will be transferred without further review to the comparable step of the Assistant Professorship upon completion of all requirements for the degree. Such transfer occurs:

1. for an Academic Year (9-month) appointee if the degree is conferred on or before the service date of the quarter, the title is changed to be effective with the first day of the quarter. For example: July 1st, November 1st, or March 1st; and
2. for a Fiscal Year appointee on the first day of the month following completion of all requirements for the degree. If transfer occurs following two years of service at step in the Acting title, transfer to the next higher step of the Assistant Professorship is considered normal (not accelerated) advancement.

C. Service Requirements

Appointment must be at 100% of full time alone or in combination with other academic titles.

D. Tenure

Tenure or Security of Employment is not granted in association with appointment to this series.

E. Limit on Service

When combined with titles subject to an Eight-Year Limit Review, all service in this series is counted toward the Eight-Year Limit Review.

F. Limit on Funding from 19900 Funds

Appointments must be charged on a continuing basis against the Academic Salaries account of a Department of Instruction and Research supported from General Funds (accounts numbered 4-40XXXX-19900-0). FTE and funding must be provided from permanently available faculty provisions

Departmental provisions for Teaching Assistants, Professional Research—, Postgraduate Research—, and Research Assistants may not be used to support appointments in this series.

G. Senate Membership

III. Compensation

A. General

An individual appointed to the Acting Professor series is compensated at the salary scales established for the Regular Professorial series: Academic Year (9-months); Fiscal Year (11-months); Law School Scale; Business Administration/Management and Engineering Scale, and the Health Sciences Compensation Scale. Local Campus Differential Scales are also established for the School of Public Health and for the School of Education and Information Studies.

B. Off-Scale Salary Limitations

Deans not also serving as Chairs have Off-Scale approval authority up to and including the next step. All Off-Scale rates must be in multiples of $100. For all other Off-Scale salary actions up to the Regental threshold the Chancellor is the final approval authority. Salaries exceeding this threshold require Regental approval (refer to annually published UC Salary Scales for Regental thresholds). See Appendix 17 for "Summary of UCLA Policy on Off-Scale Salaries."

C. Above-Scale Salary Limitations

The Chancellor has the authority to approve Above-Scale salaries up to the Regental threshold (refer to annually published UC Salary Scales for Regental thresholds). Approval of salaries beyond this approval authority require Regental action.

IV. Employment

A. Recruitment

Please see Appendix 22, "Summary of Recruitment Policy" and Appendix 23, "Faculty Search Guidelines" regarding search requirements and required documentation.

B. Criteria

Criteria for assessment of individual qualifications are set forth in the Appendix 5, "Instructions to Review and Appraisal Committees" except that in applying these criteria in cases involving appointment as Acting Assistant Professor, due consideration must, of course, be given the individual's promise, as well as achievement, in research and creative activity.

C. Categories of Personnel Actions

Employment encompasses the following types of personnel actions:

1. Appointment
   Initial employment in the series or permanent intercampus transfer. Review and submission of a dossier are required for appointment.
2. Re-employment
   Appointment in the same series after a previous separation. Review and submission of dossier are required.
3. Renewal of Appointment/Reappointment
   Subsequent appointment in this series under the condition that there has not been a previous separation. Review and submission of dossier is not required, provided there is no change in the original terms of the appointment.
4. Change in Series
   Only applicable to persons under consideration for regular appointment or individuals who have competed their Ph.D. See Appendix 26 for further details. If change in series is to the Assistant Professor Rank, see Appendix 14 regarding "Guide to the Computation of Years of Service Which Count Toward the Eight-Year Limit."
5. Change of Department
   Transfer from one department to another. Review and submission of a dossier are required.
6. Split Appointment
   Split appointments are not applicable to the Acting Professor series.
7. Joint Appointment
   Joint appointments are not applicable to the Acting Professor series.
8. Temporary Appointments
   Temporary appointments are not applicable to the Acting Professor series.
9. Informal Extra-Departmental Affiliations
   Extra-departmental affiliations are not applicable to the Acting Professor series.

D. Effective Dates of Personnel Actions

The effective date of an appointment is the first day on which payment begins.

For Academic Year (9-month) appointments, the effective date of the appointment will not coincide with the being date of the service period. Effective dates for Academic Year appointments commence as follows:

July 1 -- Fall Quarter
November 1 – Winter Quarter
March 1 – Spring Quarter

The effective date for Fiscal Year appointments will always coincide with the first day of service.

E. Senate Review

The following tables apply to all Schools and Colleges.

1. Appointment, Re-employment and Change of Department

2. Renewal of Appointment/Reappointment

When renewal of a self-terminating appointment in this series coincides with a required appraisal, a merit increase, or promotion, a dossier is to be submitted. Such dossier is subject to the review, approval authority policies and procedural requirements governing that action.

F. Approval Authority

Authority to approve or deny recommendations rests at the indicated administrative levels.

Employment actions for a Academic Year (9-month) appointment approved by the Dean after the first day of the service period requires Chancellor's approval for the retroactivity.

For Fiscal Year appointees, employment actions approved by the Dean more than 6 months after the effective date of the appointment requires Chancellor's approval for the retroactivity.

1. Appointment, Re-employment and Change of Department

Dentistry, Law and Nursing

Arts and Architecture, Education and Information Studies, Engineering and Applied Science, Letters and Science, Management, Medicine, Music, Public Health, Public Policy and Social Research, and Theater, Film & Television

2. Renewal of Appointment/Reappointment

All Schools and Colleges

* Provided that there is no change in rank and step

G. General Restrictions

The following restrictions govern all employment:

1. any action involving employment of near relatives (see Appendix 21, "Employment of Near Relatives") requires approval of the Chancellor;
2. compliance with recruitment and search requirements; and
3. any exception to policy governing the series requires the advance approval of the Chancellor.

V. Advancement: Merits & Promotions

Merits and promotions are not applicable to the Acting Assistant Professor.

VI. Fourth-Year Appraisal of an Acting Assistant Professor

Fourth-Year appraisals are not applicable to the Acting Assistant Professor.

VII. Eight-Year Limit Review of an Acting Assistant Professor

Eight-Year Limit Reviews are not applicable to the Acting Assistant Professor.

VIII. Non-Renewal of Appointment of an Acting Associate Professor or Acting Professor as a result of a Personnel Review

In the case of non-renewal of an Acting Associate Professor or Acting Professor the individual shall receive at least one year's notice - i.e., the individual shall be given written notice by June 30th of the year in which the review takes place of intention not to renew beyond June 30th of the following year.

A. Senate Review

All Schools and Colleges

B. Approval Authority

All Schools and Colleges

IX. Preliminary Assessment of Non-Renewal of an Acting Assistant Professor

Preliminary assessment of non-renewal appointments is not applicable to the Acting Assistant Professor.

X. Reconsideration of Terminal Appointment of an Acting Assistant Professor

Reconsideration of terminal appointments is not applicable to the Acting Assistant Professor.

XI. Non-Renewal of a Term Appointment for Budgetary Reasons, Programmatic Changes, or Lack of Work

Non-renewal of term appointments for budgetary reasons, etc. is not applicable to the Acting Assistant Professor.

XII. Termination of an Appointment

All appointments to this series are self-ending. Termination prior to the approved ending date of such an appointment may be only for good cause and is subject to the provisions of Regents Standing Order 103.9.

XIII. Five-Year Reviews

Five-Year Reviews are not applicable to the Acting Professor.

 

 

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Revised 11/09/07

Web page updated 11/09/07